Parents’ Association Officer Roles and Responsibilities


We thank our parents for their support of our school. We truly appreciate their time, ideas, and energy. Here are the Parents' Association officer roles and responsibilities:

List of 9 frequently asked questions.

  • President

    • Determines and implements the goals, events, and activities for the school year with input from the Parents' Association Board
    • Presides over all meetings of the Parents' Association and the Parents' Association Board
    • Serves as an ex-officio of all Parents' Association committees
    • Exercises general supervision and leadership over the affairs of the Association
    • Performs all duties pertaining to the office of the President
    • Serves as the representative liaison between parents and the Board of Trustees
    • Serves on committees of the Board of Trustees, as assigned
    • Serves as co-chair of the Nominating Committee
    • Supports the various school functions
    • Serves as the communications liaison among parents, faculty, staff, administrators, the Board of Trustees, and the community
  • President Elect

    • Acts as an aide to the President
    • Performs the duties and exercises the powers of the President in the absence of the President
    • Performs such duties as assigned by the Parents' Association Board of Directors
    • Serves as co-chair of the Nominating Committee
    • Assumes the office of President of the Parents' Association for the next school year
  • Vice President (LS, MS, US)

    • Acts as an aide to the President and President Elect
    • Performs the duties and exercises the powers of the President in the absence of the President or President Elect
    • Performs such duties as assigned by the Parents' Association Board of Directors
    • Serves on the  Nominating Committee
    • Monthly meeting with Division Heads to discuss agenda meeting with Grade Representatives
    • Works closely with the Grade Representative to coordinate social activities/events for the division
    • Schedules and attends monthly meetings with Division Heads and Grade Representatives
    • Oversees division level events and activities
  • Secretary

    • Attends all Parents' Association Officer meetings. Types the minutes shortly after the meeting. E-mails the finished minutes to the President for approval. Makes any necessary changes, and then e-mails the minutes to the other Officers
    • Attends all Parents' Association Business meetings. Distributes copies of previous meeting minutes and nametags. Distributes attendance sheet during the meeting. Types the minutes shortly after the meeting. Lists Board Members in attendance and others in attendance. E-mails the finished minutes to the President for approval. Makes any necessary changes and then e-mails the minutes to the other Officers. E-mails the minutes to the President for inclusion on the Parents' Association page of the FCDS website
  • Treasurer

    • Maintains custody of all funds of the Parents' Association
    • Keeps an accurate record of receipts and expenditures. Disburses funds of the Association
    • Works with the President to create an annual budget for the Parents' Association
    • Presents the budget to the Parents' Association Board for approval
    • Provides the approved budget to the FCDS Business Office
    • Obtains/monitors monthly income statements and balance sheets from the FCDS Business Office
  • Parent Grade Representatives

    • Serves as an “ambassador” to promote the school to prospective new families and encourage volunteerism for current families
    • Serves as a communications liaison among parents, faculty, staff, members of the Board of Trustees, alumni, and students
    • Follows up with the previous Parent Grade Representative to determine roles and responsibilities
    • Invites new families/students to the All School Tailgate and other events during the school year
    • Informs the Parents' Association President of any information that needs to be communicated to all families or discussed with the Head of School
    • Designates and works closely with the Classroom Parents to coordinate social activities/events for the classes (LS only)
    • Schedules and conducts an end of year party for students (LS only)
    • Attends the monthly meetings with the School Directors. Matters concerning individual students, parents, and teachers should be handled as outlined in the school's established policies and procedures
    • Attends any Parents' Association Business Meetings scheduled
    • Recruits a Wonderful Wednesday Coordinator
    • Supports and promotes the Parents' Association event
  • Committee Chairs

    • Serves as the primary contact for organizing the activities and events for each committee
  • Classroom Parents

    • Works closely with the Parent Grade Representatives to coordinate social activities/events for the classes (LS only)
  • Administration Liason

    • Works closely with the Parents' Association President to support/advise the President on all matters of the Parents' Association