Parents’ Association Officer Roles and Responsibilities


We thank our parents for their support of our school. We truly appreciate their time, ideas, and energy. Here are the Parents' Association officer roles and responsibilities:
The PA Officers consist of a President, Secretary, Treasurer, and VP for each division. The President and Division VPs attend monthly meetings with the division directors and grade representatives. The time commitment for these positions varies throughout the year.

List of 7 frequently asked questions.

  • President

    • Determines and implements the goals, events, and activities for the school year with input from the Parents' Association Board
    • Presides over all meetings of the Parents' Association and the Parents' Association Board
    • Serves as an ex-officio member of all Parents' Association committees
    • Exercises general supervision and leadership over the affairs of the Parents’ Association
    • Serves as the representative liaison between parents and the Board of Trustees
    • Serves on committees of the Board of Trustees, as assigned
    • Serves as co-chair of the Nominating Committee
    • Supports the various school functions
    • Serves as the communications liaison among parents, faculty, staff, administrators, the Board of Trustees, and the community
  • Division Vice President (PS, LS, MS, US)

    • Acts as an aide to the President 
    • Performs the duties and exercises the powers of the President in the absence of the President 
    • Performs such duties as assigned by the Parents' Association Board
    • Serves on the Nominating Committee
    • Works monthly with with Division Heads to discuss agenda for meeting with Grade Representatives
    • Works closely with the Grade Representatives to coordinate social activities/events for the division
    • Schedules and attends monthly meetings with Division Heads and Grade Representatives
    • Oversees division level events and activities, including working with Wonderful Wednesday coordinators and New Family Coordinators
  • Executive Secretary

    • Attends all Parents' Association Officer meetings. Types the minutes shortly after the meeting. Emails the finished minutes to the President for approval. Makes any necessary changes, and then emails the minutes to the other Officers.
    • Attends Parents' Association Annual Meeting and PA Board meetings that may occur during the year. Distributes nametags. Takes attendance during the meeting. Types the minutes shortly after the meeting. Lists Board Members in attendance and any others in attendance. E-mails the finished minutes to the President for approval. Makes any necessary changes and then emails the minutes to the other Officers. Emails the minutes to the President for inclusion on the Parents' Association page of the FCDS website and Division Directors’ weekly notes. 
    • Maintains records of minutes throughout the year.
  • Treasurer

    • Maintains custody of all funds of the Parents' Association.
    • Keeps an accurate record of receipts and expenditures. Disburses funds of the Association.
    • Works with the President to create an annual budget for the Parents' Association.
    • Presents the budget to the Parents' Association Board for approval.
    • Provides the approved budget to the FCDS Business Office.
    • Obtains/monitors monthly income statements and balance sheets from the FCDS Business Office.
  • Grade Representatives

    • Attends monthly meetings with Division VPs and Division Directors
    • After meetings, sends monthly emails to parents of respective grades with important updates, reminders, and key dates, with guidance from Division VPs.
    • Serves as liaison between parents of respective grades and PA Officers and Board. 
    • Helps to recruit volunteers from respective grades for events (e.g. class parents for LS) and helps to organize grade-specific events (e.g. graduation and moving up events/receptions, end of year parties)
  • Division Secretaries

    • Attend all Division meetings
    • Take minutes at Division meetings
    • Email minutes for approval to Division VPs, Division Directors, and PA President
  • Committee Positions

    • New Family Coordinators
      • Work with FCDS Admissions team during late summer and beginning of the school year to organize events and develop outreach strategies for welcoming new students and families.
      • Continue to work with Admissions and administration as new students matriculate throughout the school year, ensuring new students and families feel welcome and included in the school community.
      • Assist in maintaining spreadsheet of new families with Admissions
      • Work with Philanthropy team to promote new family inclusion in school community and mission
    • Wonderful Wednesday Coordinators (4 - 1 per division)
      • Plan monthly staff appreciation events (lunch, snacks, treats, etc.) for respective division.
      • Collect funds from parents and allocate accordingly.
      • Coordinate planning, delivery, and distribution of food or other items with administration.
    • Music on the Lawn
      • Plan all-school outdoor community festivals (food trucks, band/DJ) in early Fall and late Spring
    • Tailgate
      • Plan all-school tailgate event in late September/early October (food, activities). NB planning starts in summer. 
    • Library/Book Fair/Storytelling Festival
      • Assist library with volunteer scheduling for regular help as well as volunteer scheduling for Book Fair and Storytelling Festival
    • Grandparents’ Day (PS/LS)
      • Coordinate decoration and refreshments for PS/LS Grandparents’ Day in mid December
    • Field Day (PS/LS)
      • Work with PE department to recruit volunteers and provide set up and refreshments for Field Day in May
    • Faculty Appreciation Week
      • Assist in raising funds for Faculty Appreciation Week with Chicken Pie Fundraiser (February)
      • Plan luncheon (food truck) for faculty in May using funds raised from Chicken Pie Fundraiser
Forsyth Country Day School (FCDS) is a private, college preparatory, independent school for preschool through high school located in Lewisville, NC, just outside of Winston-Salem. Students benefit from a challenging academic curriculum, fine and performing arts, competitive athletics, and a wide selection of extracurricular activities.

Non-Discrimination Policy: Forsyth Country Day School is committed to administering all education and employment activities without discrimination based on one’s race, color, religion, national or ethnic origin, age, ability, gender identity, or sexual orientation.